1. Information We Collect

1.1 Personal Information

When you register for our events or contact us, we may collect the following information:

• Full name
• Email address
• Phone number
• Organization or company you represent
• Job title/position
• Payment information (when purchasing tickets)
• Dietary preferences and special requirements

1.2 Automated Information

We automatically collect information about your use of the website, including:

• Your IP address
• Browser type and operating system
• Pages you visit and time spent on each page
• Referral source (website you came from)
• Cookies and similar tracking technologies

2. How We Use Your Information

We use your personal information for the following purposes:

• Registration & Attendance Management: Process your registration for APYA 2025 events and send event details and updates
• Communication: Send newsletters, invitations, and important notifications related to the awards
• Payment Processing: Complete ticket purchases and donation transactions
• Service Improvement: Analyze website usage to enhance user experience
• Charitable Support: Manage donations for the initiative supporting 1,000 orphaned children in partnership with Action For Humanity
• Photography & Publishing: Capture and display photos and videos from events (with the option to opt-out in advance)

3. Sharing Your Information

We respect your privacy and do not sell or rent your personal information to third parties. We may share your information only in the following circumstances:

• Official Partners: With Action For Humanity for charitable initiative purposes
• Service Providers: Payment processing companies, event management platforms, and email services
• Sponsors: We may share attendee lists (names and organizations only) with official event sponsors
• Legal Compliance: When required by law or to protect our rights

4. Data Security

We implement strict security measures to protect your information, including:

• Encryption of sensitive data using SSL technology
• Secure storage on protected servers
• Limited access to authorized personnel only
• Regular security audits
• Password protection policies

5. Cookies

We use cookies to improve your experience on our website. You can control cookie settings through your browser. Types of cookies we use:

• Essential: Required for the website to function properly
• Functional: Remember your preferences and choices
• Analytics: Help us understand how the website is used (Google Analytics)
• Marketing: Used to display relevant content

6. Your Rights

Under the General Data Protection Regulation (GDPR) and UK laws, you have the following rights:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Update or correct your information
• Right to Erasure: Request deletion of your data (under certain circumstances)
• Right to Object: Object to the processing of your data
• Right to Restrict Processing: Request limitation on the use of your data
• Right to Data Portability: Obtain your data in a transferable format

To exercise any of these rights, please contact us using the information below.

7. Data Retention

We retain your personal information for as long as necessary for the purposes specified in this policy, or as required by law. Generally:

• Participant data: Up to 3 years after the event
• Financial records: 7 years (legal requirements)
• Marketing communications: Until unsubscription

8. Photography & Visual Content

During APYA 2025 events, photographs and videos may be taken of attendees for documentation and promotional purposes. By attending the event, you consent to:

• Having your photo taken and published on the website and social media
• Use of images in future promotional materials
• If you do not wish to be photographed, please inform the organizing team upon registration

9. External Links

Our website may contain links to external websites (such as Action For Humanity, Al Arab in the UK). We are not responsible for the privacy policies or content of these websites. We encourage you to review their privacy policies.

10. Children's Privacy

Our website and events are intended for adults. We do not knowingly collect personal information from children under 16 years of age. If we discover that we have collected such information, we will delete it immediately.

11. Policy Updates

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date at the top. We encourage you to review this policy periodically.

12. Governing Law

This policy is governed by and interpreted in accordance with the laws of the United Kingdom. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts of England and Wales.